How to Export Exchange Mailbox to PST | Step be step Guides.

export exchange mailbox to pst

Support for old versions of Exchange Server being reduced or collapsed one by one in the launch of each new version. Taking care of this collapsing chronology, users need to keep their Exchange Server updated from time to time to save their data. Contrarily, the users who like to jump on the other utility or save the Exchange database convert them to PST. And for this task, manual methods are available, and if users like to adopt the automated tool can adapt it for the purpose.

“Down to this article, we will discuss the two ways to export Exchange mailbox to PST. The very first would be the manual method, and the other, the automated tool. Go through the article if want to get aware of the same.”

Method1: Export Exchange Mailbox to PST through EAC 

EAC stands for Exchange Admin Center. Here, in this method, users require to enter EAC to export Exchange mailbox to PST. But for this task to perform through the EAC, users need to have permission for Import-Export. So, in its procedure, we will first get permission from the Exchange Admin Center to export Exchange mailbox to PST.

 Step by step procedure:

Phase1: Get the Import-Export permission

  1. Enter into the Exchange Admin Center and tap on Permissions.
  2. Assign two roles: “Discovery Management permission” and “Import-Export permission”.
  3. In Discovery Management, you will find two sections.“Roles” and “Member”.
  4. Create roles of Mailbox Export-Import and Mailbox Search under the Role section.
  5. Include your Admin ID in the Member section.
  6. Proceed for Import & Export permission.
  7. Open it and add the Import/Export role under the Role section.
  8. Add the Admin ID in the Member section.

This process would take about 24 hours to activate eDiscovery Management.

Phase2: Export Exchange Mailbox to PST

  1. When it activates, approach it and tap on ‘+’ to create a new search, provide a name, click on Specify Mailbox to Search > ‘+’ > Add Users.
  2. Tap Next, “All Content” should be included.
  3. In the next wizard, press Finish.
  4. You will see that your query has been saved now
  5. Tap on the download icon.
  6. Open the downloaded file.  
  7. It will be an eDiscovery PST Export Tool; browse the path where you want to save PST

• Now click Start; Your PST containing the chosen mailbox will

   save in the specified local directory.

In this way, users export Exchange mailbox to PST, but this method comprises of few shortcomings and due to these shortcomings, users tilt towards the automated tool method.

Few Shortcomings of Exchange Admin Center Method:

  • Nothing like an Incremental feature is present in this method to help users with the interrupted processes.
  • Users need to have Import-Export permission and Sharable drive to go through this way to export Exchange data into PST.
  • The chances of human error are high in this method, and therefore the chances of data loss and alterations also increase.
  • A time-consuming process can even take days to perform the export Exchange mailbox to PST completely.
  • The lack of PST Split feature often leads to the resultant PST corruption as the PST over 50 GB size couldn’t sustain.

Apart from these, there can be other reasons to export Exchange mailbox to PST with the automated tool rather than the manual method.

Method2: The Professional Tool Method

Download the Shoviv Exchange Recovery tool, install it and launch it to follow these steps:

Step be step procedure:

Phase1: Add Exchange Mailbox(s) 

Step1: Click on Add Source from the ribbon bar. 

Step2: In the left pane of the appeared wizard, tap on Exchange Server Mailboxes, fill credentials, and hit Next. 

Step3: Choose the mailboxes you want to export and hit Finish. 

Phase2: Export the Added Mailboxes 

Step4: Now, on the ribbon bar, hit Outlook PST, and deal with the appeared wizard’s sub-folders to hit Next. 

Step5: Select Export in Existing PST or Export and Create a New PST Files, provide a path, and tap Next. 

Step6: Use Filters and Advanced options as per the need and click on Next. 

Step7: The process starts; click on Save Report after process completion and hit Finish consequently. 

There is no prerequisite to be fulfilled, and Shoviv Exchange Recovery tool provides an easy interface and process for the Exchange export task. Users can export Exchange 2013 mailbox to PST and the other versions of the Exchange server; the tool is compatible with all the versions.

The Final Bid:

Although the manual method is available to export Exchange data to PST but doesn’t prove significant. There are a few major shortcomings of the manual method that makes users use the professional tool. One such professional tool is Shoviv Exchange Recovery Manager tool which export Exchange mailbox to PST unalterably and swiftly within a secure environment. Moreover, this tool also provides itself a FREE demo version to let users analyze its efficiency before purchase.

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